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| ENTERPRISE INFORMATION AND COMMUNICATION MANAGEMENT SYSTEM - EICMS |
In today's electronic age, almost all companies have switched over to atomization. In today's, fast world, its not easy to cope up with advances till your not automated.
It is an enterprise application to manage the flow of information
and communication within organization. EICMS is full featured software
which will make you to take complete control over the resource
management, task management, project management, client and vendor
management, document management, schedule management, performance
management and much more. |
| NOT ANOTHER PROJECT MANAGEMENT SOLUTION |
Every organization has means of organizing information and communication
happen in industry from different sources. Many times companies rely on
multiple applications like for information gathering may be excel/word
or any custom application developed according to need and for
information many times any chat application,emails and physical
correspondence from different companies to manage information and
communication which leads to following discrepancies, Applications not
able to communicate with each other Need to manually format the data in
required format for other application Maintaining multiple application
licenses and multiple updates is extra overhead Need to be master in
handling all applications.
This will lead into large investment of cost and time. |
| Introduction to EICMS |
EICMS solution is framework which adapts to new information or
communication type easily. EICMS presently have multiple information and
communication management type inbuilt and can be expandable to any
extent. Information Management Information consists of various things
- Organization information
- Info on people in the organization
- People/ entities connected to organization, like clients, vendors, suppliers, advisors, investors etc.
- Most vital is Communication between these all.
- Information on the business/ Projects
- Different views of this information for different entities. The
same information, the same project as seen by different entities, would
be with different focus. The client wishes to see if project is
progressing well, and in time. The project
- manager may have his focus on micro-management of project, and
allocation of tasks. An individual performer may be interested in his
module and the issues related to the same.
- Documents on projects and various tasks, and other important files
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| BUSINESS BENIFITS |
EICMS as
framework assures is organized information and timely and accurate
communication between resources No need to buy multiple applications for
different purpose like CRM, Document Management, Project management
etc. Web based application so can control remotely and data is available
centrally which is in unique format so can useful for analysis purpose.
Be in touch with every part of your organization remotely and control
every information and communication as you are physically on that place.
Faster and easy way to access communication Optimize communication
between team Security for document access, modification and loss
Reduction in error prone manual process Reduction in paper handling
India Web Solution EICMS gives exactly
this solution. The flexibility comes from the rule engine, which works
within the information management framework, and defines the rules of
flow, visibility and security of the information. This framework comes
ready with the following main modules that can be enhanced, and added
to, as per requirements.
|
| The modules are |
| ORGANIZATION INFORMATION |
Application starts with setting up of your organization information, which is
- Physical locations/ offices/ factories
- Various departments: attached to each of these offices
- Roles in the organization
- Human Resource information, their roles and hierarchy and reporting structure
- User Management: All entities associated with the organization
are users, whether employees, management, investors, vendors, suppliers,
associates/ marketing associations, partners, clients etc. Each of
these is user types in OM.
- Human Resources/ Users information: Profiles of individuals,
and their skills, primary and secondary roles, and a track of any
changes in their profile (or progress). This unit can be used to manage
all incidents associated with the individual. This is very useful in
tracking
- Employee progress, evaluation and skills tracking.
- Client management
- Vendor/ supplier external user's performance tracking.
|
| PROJECT MANAGEMENT |
| Project Management: 3D view and control of projects |
OM manages clients, and projects from clients. Information exchange
between organization and clients generates Projects, which in turn gives
rise to a team on the project with roles and responsibilities,
deadlines, and project tracking. OM has a multi dimensional view and
control of the Project. This tool is basically a pre-built rules in the
framework to give you a project management solution. The views and
abilities of actions for each kind of user can be different as defined
by the admin, and the client may have access to the project progress, to
the level that the organization decides to give. |
| Features of 3D Project View |
- Creation of Project, with defining project scope, defining expected timeline
- Team and team lead allocation, allocation of roles to all players in the project
- Defining view limits: Configuring who can have access to what information
- Client View: Client will have an access to the project progress
to the level set by the Admin, or the project leader. You can limit this
access to having access to all information including internal
communication, details of individuals working and their micro-level
progress, or can be limited to only the necessary parts, like project
communication with the team, issues created by the client etc. By
default the client will have access to the following minimum features
- Discussions: participating in public or private discussions.
- Document vault: Uploading general or secured documents
with comments, and defining who can view, and ability to view documents/
files that he has been granted an access.
- Issue tracker: Creation of issue, and generating discussion on issues.
- Project Lead's view: Project lead has a view of all the team's
tasks, ability to create and allocate tasks, subtasks, editing/
reallocating tasks etc. Lead also has ability to initiate a task with
respect to an issue.
- Team Member's View: Team member would typically check his tasks,
participate in discussions, view files meant for him, and update and
report on his tasks and work schedule.
- Change management: Defining change, scope, and accordingly correcting timeline and scope of the project.
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| ISSUE TRACKING |
In all tasks that we plan, projects that are
done, when things do not happen as planned, an issue gets generated.
Issues can be created by anyone related to the project. This gives
complete cycle of issue management, right from creation of issue,
tracking issue, to closing the issue. |
| DOCUMENT VAULT |
Document vault is a shared documents space, with
ability to define complex access controls. Document vault is an
application integrated with all the aspects of the Information
management system, and would have all the documents, attachments from
uploaded files, attached files with issue tracker of discussions of
messaging. The way every single user sees the document vault could be
different, based on his roles, the projects handled by him, document
owner's settings and on top of all, rules set on the system by the admin
user. |
| DISCUSSION AND COMMUNICATION MANAGER |
This module manages all communication, like
messages, discussions, defining scope of work, changes to the scope,
appreciations and disapprovals. Communications on business topics happen
between clients and management, clients and team, team Mechsoft EICMS
Features Manual manager to team members, and among team members.
Discussion module manages all this information. Some key features are as
follows.
- Starting discussions: You can start multiple discussions, and for each discussion select members.
- Searching through various discussions where you are participant (or you have rights) for information.
- Taking Discussion Live: The discussion will go live when the
users mutually decide that they need to go interactive. This will be
like a chat, though the chat text gets stored as a part of discussion,
and attachments also get added to vault.
- Applying rules for security/ filtering/ access control on the discussions.
- Take back your words: You can take back some of the discussion, in case it has not already been received by anyone.
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| SCHEDULING |
In Day to day life person has to complete
different tasks, manage his meetings, calls, plan his holidays, travel.
To keep all things in mind is very tedious task. So person using EICMS
application is provided with this scheduling feature in which one can
plan his day, view his all tasks for the day, if user is project
administrator then he can view issues in his projects. He can define his
personal as well as official schedule, set reminders, interval for
reminders, and alerts by means of SMS/mail/alert, can plan for
birthdays, meetings or holidays. User can share his calendar and can
make it editable by others and can give rights to edit. |
| RULE ENGINE TO SET RULES ON FLOW OF INFORMATION, AND CONTROLLING |
OM is an information management system framework. Many applications can
be created and customized on top of this framework. This framework is
fully integrated with India Web Solution Rule Engine. (www.tvesainfotech.com).
The framework supports includes following features.
- Communication
- File sharing
- Process flow definitions
- Logical rules definition.
These rules could be simple rules like if a document is type 'business
document' then the access is limited to only business contacts of client
and company, or could be a quite complex set of logical conditions.
Soon there will be advanced features like, if document had 'xyz' kind of
material, and is made accessible to role 'general' then get
authentication from admin. In such a case, even though one user has
shared this doc with someone, it would automatically get in queue at
admin, for acceptance on this sharing. |
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